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Application and Eligibility Requirements

Qualified candidates may apply to take the examination by submitting an electronic application online via the CRDTS website. Once application is made online, additional portions of the application must be submitted by mail.

A fully executed application complete with the appropriate documentation and fee is required to take the examination.

After completing the online application, the following items must be mailed to the CRDTS Central Office.

Proof of Graduation/Eligibility:

If candidates are taking the examination for the first time, they must present proof of enrollment in or graduation from an accredited dental therapy program. Candidates applying must furnish proof of graduation from an accredited dental therapy program or provide a Letter of Certification (a form provided by CRDTS). The Letter of Certification must be completed by the Dean or Program Director of the school to verify that the candidate has demonstrated sufficient clinical competence, is in good standing, and it is anticipated that all school requirements are current and up to date and the student will be recommended for graduation based on their current standing. Alterations to this letter or misrepresentation of any application requirements may result in elimination of the candidate’s application.

Initial Examination/Application Fee: The appropriate examination fee must be paid at the time of application. Payment submitted must be for the exact amount and can be paid online via VISA or Mastercard or be paid by cashier’s check or money order with the applicant’s candidate ID number written in the lower left-hand corner. If paying via credit card, please contact Central Office. PERSONAL CHECKS WILL NOT BE ACCEPTED AND WILL BE RETURNED TOGETHER WITH THE APPLICATION TO THE APPLICANT.

The examination fee is $1700 and includes application for one attempt at the Manikin and Restorative portions of the examination. Specifically, the initial offering of the manikin-based examination and the initial offering of the restorative examination.

As part of the online application, candidates will be asked to provide the following:

Testing Site Selection: While every effort will be made to grant applicants their first choice in testing sites, it is not always possible to do so. Consequently, candidates are asked to enter 3 testing site choices, if available.

Social Security Number: Candidates must enter their US government-issued social security number. The social security number will be encoded for security purposes, and a new 10 digit Candidate ID number will be generated. When the candidate’s examination results are processed, the 10 digit Candidate ID number will connect the results back to the candidate’s permanent record.

Photograph: Candidates must upload and submit a digital photograph. The photograph must be recent and of passport quality. It may be in black & white or color, JPG/JPEG, FIG, or PNG formats, square (2”x2”) and must have minimal resolution of 200x200 and maximum resolution of 500x500.

Signature of Candidate: The candidate will sign the online application electronically. The electronic signature is legally binding and has the full validity and meaning as the applicant’s handwritten signature. With the signature the applicant acknowledges that he/she has read and understood the application and the CRDTS Dental Hygiene Candidate Manual and agrees to abide by all terms and conditions contained therein.

Other General Application Information and Policies are as follows:

Professional Liability Insurance: Insurance in the amount of $1,000,000 / $3,000,000 is required. The Medical Protective Company of Fort Wayne, IN, in cooperation with CRDTS, will provide complementary professional liability coverage, in the required amount, for all candidates taking this examination. Coverage is automatic and no action or payment is required by the applicant.

Application Deadlines: The application deadline for all exams is approximately 40 days before the date of the examination. Applications and all required documentation must be received by the testing agency on or before the published deadline date. It should be noted that for both the application and the required documentation, the testing agency uses the ‘date of receipt’ (not the ‘date of postmark’) and assumes no responsibility for insufficient postage or delays caused by the post office or other delivery agencies. Applications will be processed on a first-come, first-served basis.

Application Confirmation: Candidates will receive an email to acknowledge receipt of application once all required documentation is submitted.

Exam Testing Site, Date & Time Confirmation: Candidates will receive an email approximately 10 days after the deadline date for their assigned exam which will include the following information, attachments and/or links:

  • A letter from CRDTS confirming your assigned exam site, exam date and exam time. This letter will also include your newly assigned one or two digit Candidate Number.
  • An attached letter from the school serving as a testing site providing general information about their facilities, policies and usage fees. This letter may also contain information related to nearby hotels and other information and/or forms which are required by the testing site. This letter will also include information on the school’s “Testing Site Fee” with a deadline for payment: All testing sites charge a site fee for use of their clinic facilities, supplies and disposables. Testing sites set their own fee and deadline for advance payment. The “Testing Site Fee” must be remitted to the school, not to CRDTS.

Candidates taking the examination at a dental hygiene school other than their own are encouraged to visit the site prior to the time of the examination. It is the responsibility of the candidate to make arrangements with the school for the provision of equipment if required and to ascertain whether the appropriate equipment is available.

Exam Assignment & Schedule Changes: Examination assignments (day and time of testing) are considered final when issued and emailed to the candidate. School personnel do not have the authority to accept a candidate for examination at their site or to make assignment changes within an examination series. Such arrangements made between school personnel and candidate may preclude the candidate from being admitted to the examination, as well as, forfeiture of fee.

Disqualification: After applying, a candidate may be disqualified to sit for the exam by their Program Director (or designated school official) for any reason within their discretion. Notification of disqualification by the Program Director must be sent to and received at CRDTS Central Office in writing at least 14 calendar days prior to the start date of the candidate’s scheduled examination. Disqualification is considered final and a candidate will not be reinstated for the examination schedule during that academic year.

Fees paid by candidates who are disqualified shall be forfeited. Candidates who are disqualified shall have access to the examination upon graduation and presentation of a diploma or in a subsequent academic year in which the candidate has been appropriately certified by the Director (or designated school official). A new application must be submitted with all required documentation and appropriate fee. The applicant will be notified by CRDTS when official notification of disqualification has been received and recorded.

Administrative Fee: An administrative fee of $200 is included in the examination fee. This administrative fee is non-refundable and deducted from all returned application fees. Under certain circumstances, such as moving a candidate to an alternative examination site to accommodate a candidate’s request or conflicts, an additional $200 administrative fee will be assessed. In such cases the candidate will be notified accordingly.

Incomplete Applications: It is the candidate's responsibility to ensure that all application requirements are met and that all required items are received in CRDTS Central Office prior to the Application Deadline. All applications with incorrect or missing information, documentation or fees will be assessed a $200 processing fee and held until the missing item(s) and the fee are received in CRDTS Central Office. Once an exam site has closed, no additional applications will be processed and forfeiture of fees may apply.

Fee Deferral: Under extenuating circumstances the examination fee may be deferred to a later examination. Requests will be considered on an individual basis when received before the candidate’s scheduled exam start date. Requests must be made in writing to CRDTS and must include original documentation in support of the request. Notification will be sent immediately after a determination is made. Should a fee deferral be granted, the terms and conditions for future examination will be included. Requests for fee deferral on or after the date of the scheduled examination will not be considered

Fee Refunds: Notification of cancellation must be made in writing and submitted to the CRDTS Central Office. A refund (administrative fee deducted) will be made if notification is submitted at least 30 days prior to the first day of the examination. A 50% refund will be made if notification is submitted at least 6 business days prior to examination. After that time, any cancellations will result in forfeiture of the entire examination fee. In addition, failure to appear for the exam will result in a forfeiture of the entire examination fee. This policy applies to all cancellations, regardless of reason.

Policy for Reexamination and Remediation

Retest Examination Fee: A Candidate must reapply for each failed and/or incomplete part of the examination. A new application and the appropriate fee for each part, must be filed for any retest of a failed or incomplete part. Candidates are permitted to apply for only one examination at a time and may not submit another application until after the results of the prior examination have been distributed. The retake fees are outlined below:

Manikin-based Exams $850

            Patient-based Exam $850

Maximum initial retest fee, regardless of the number of Parts candidate is retaking: $1700. Subsequent failures will require appropriate retest fees as specified above.

All portions of the failed examination section must be retaken, not just the procedures with deficient performance. The candidate applying for reexamination must provide documentation that all school requirements have been completed and the candidate has graduated.

It is the responsibility of each state or licensing jurisdiction to enforce its own remediation policy. There is no state which requires remediation after only one failure; some states may require remediation after two failures. Any candidate intending to seek licensure in one of the states that accepts the results of the CRDTS examination should check with the appropriate State Board regarding its remediation and reexamination requirements.

It is the responsibility of the candidate to obtain and complete all requirements for remedial education in accordance with the requirements of the licensing jurisdictions in which they seek to obtain licensure. CRDTS does not assume any responsibility in providing this information or in monitoring the completion of such requirements prior to examination.

After three failures, CRDTS requires that the candidate submit documentation from a State which accepts the results of the CRDTS examination verifying that the candidate has completed remediation requirements for that state, and further that the state will accept the results of the candidate’s reexamination with CRDTS.

 
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